Multi-site restaurant performance reporting
From fragmented month-end packs to one leadership-ready operating view.
Designed for hospitality groups that need to control site-level revenue, labour, and profitability across multiple locations without waiting on spreadsheet-heavy reporting cycles.
Featured result
Primary focus
Revenue, labour, margin
Management users
Leadership + site managers
Delivery style
Power BI-first
Client context
Growing hospitality group
Engagement
Power BI design, KPI architecture, management reporting
Timeline
4-6 week build
The challenge
Site managers and leadership were relying on manual packs compiled from POS exports and payroll files.
Commercial visibility arrived too late to support active management during the month.
Different stakeholders were looking at inconsistent versions of revenue, labour, and profitability.
What was delivered
The solution
Defined a common KPI framework across revenue, gross margin, labour cost, and site contribution.
Designed a leadership view supported by drill-through site pages and operational trend analysis.
Reframed reporting from retrospective spreadsheets into a live management rhythm.
Business impact
Leadership gained a single version of truth across sites.
Time spent preparing monthly packs dropped sharply.
Low-performing sites and labour pressure became easier to identify and escalate.
The story behind the work
Operational pain point
The real issue was not the lack of data. It was the delay between trading activity and management visibility. By the time issues surfaced, the opportunity to intervene had already passed.
Design principle
The reporting experience was structured to serve both the group leadership team and site operators, with clear escalation from headline KPIs into site-level detail.
Commercial value
When management can compare sales, labour, and margin across sites in one consistent model, decisions become faster, cleaner, and far easier to defend.
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